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NEA CALENDAR

January/February

NEA Board meets in Jan. or Feb.

Meetings:

Board approves final Spring Meeting budget
Board reviews final Spring Meeting Program
Board approves Fall Meeting Program/Local Arrangements Chairs
Spring Meeting Program prepared by Program Committee
Fall Meeting Local Arrangements Committee draws up plan and budget
Fall Meeting Program Committee develops preliminary plan and budget

Board reviews any possible by-law changes

January

Newsletter issued 1/1

Treasurer deposits In bulk mail account funds sufficient to cover permit and yearly costs of mailing Newsletter

Distinguished Service Awards deadline

SAA Workshops contracted for Fall Meeting

Membership renewal reminders sent

Print Coordinator contacts Nominating Committee re: Ballot

February

Feb. 1: Immediate Past President prepares draft copy of NEA ballot and submits it to Print Coordinator; ballot must contain notification of any by-law changes to be voted at annual meeting

Week 2: Print Coordinator contacts Membership Secretary for ballot mai11ng numbers, etc.

Feb. 10: NEA Newsletter deadline for April issue

Hale Award article submitted to Newsletter

March

March 1: Deadline by which membership dues must be received in order to receive or be placed on NEA ballot

March 1: Secretary submits an up-to-date clean copy of the by-laws to Newsletter Editors for April issues, unless Handbook and Directory is issued

Ballot goes out by March 15th at latest

Meetings:

Spring Meeting program goes to Print Coordinator for printing, distribution, matting
Fall Meeting preliminary program sent to Board, Local Arrangements Committee
Fall Meeting preliminary cost figures sent to Board Treasurer and President for review

April

Newsletter issued 4/1

April/May

Spring Meeting; Annual Business Meeting (any by-law changes voted)

President appoints Nominating Committee

May 15: NEA Newsletter deadline for July issue

NEA Board meets

Meetings:

Fall Meeting preliminary program reviewed by Board: Program Committee submits list of outside speakers, honoraria and travel expense requirements and program related expenses to Board for approval
Fall Meeting Local Arrangements Committee submits preliminary plan and budget to Board

June

Spring Program Committee prepares Final Report for Board; sends leftover materials and report to Fall Local Arrangements Committee

Fall Meeting Local Arrangements Committee prepares final budget and sends press release to PR Coordinator

Past President deposits papers in NEA Archives

July

July 1: deadline for Hale Award applications

Newsletter issued 7/1

NEA Board meets: include review of Hale Award applications in agenda

Meetings:

Board approves final Fall Meeting budget
Board reviews final Fall Meeting Program
Board approves Spring Meeting Program/Local Arrangements Chairs
Fall Meeting Program prepared by Program Committee
Spring Meeting Local Arrangements Committee draws up plan and budget
Spring Meeting Program Committee develops preliminary plan and budget

SAA Workshops contracted for Spring Meeting

August/September

Secretary submits a clean copy of the Board approved minutes of the Annual Meeting held the year before for the October issue of the Newsletter

Meetings:

Fall Meeting program goes to Print Coordinator for printing, distribution, mailing
Spring Meeting preliminary program sent to Board, Local Arrangements Committee
Spring Meeting preliminary cost figures sent to Board Treasurer and President for review

August 15: NEA Newstetter deadline for Oct. issue

October

Newsletter

October/November

Fall Meeting

Committee plans submitted to President for distribution by 1 October

Budget requests and annual report/plan of work submitted by officers/committees to Board

NEA Board meets, votes on budget

If budgeted, planning for NEA Handbook and Directory begins, to be published by Spring Meeting

Meetings:

Spring Meeting preliminary program reviewed by Board; Program Committee submits list of outside speakers with honoraria and travel expense requirements or other program related expenses to Board for approval
Spring Meeting Local Arrangements Committee submits preliminary plan and budget to Board

November/December

All outstanding bills to be paid in current year submitted to the Treasurer

VP prepares Plan of Work (see Job Description); other officers?

Treasurer prepares Annual Budget

Meetings:

Fall Program Committee prepares Final Report for Board: sends leftover materials and report to Spring Local Arrangements Committee
Spring Meeting Local Arrangements Committee prepares final budget and sends press release to PR Coordinator

November 15: NEA Newsletter deadline for Jan. issue

Note: By-laws are printed once a year to the newsletter (April issue) except when Directory is issued (by-laws are then printed in Directory)