Annotated Index to the NEA Minutes
10. Membership
Moved that annual meeting should take place in April. [10/26/73, p., 2]
Announcements of meetings will be sent to a larger mailing than paid-up members. [9/28/76]
Suggestion that at every fall meeting we have a session for new archivists with experienced people available to field questions. [4/29/77, p. 1]
Decision not to have a booth at SAA meeting in Salt Lake City. [6/24/77]
Lower registration rate charged for members than for non-members. [10/28/77, p. 1]
Program planning should begin before August for the Fall meeting since it is difficult to reach people during the summer. [10/28/77]
Talent pool of speakers created to facilitate work of program committee. [2/3/78, p. 2]
Board to consider allowing exhibit facilities at annual meetings. [4/27/79]
Membership booth should be set up at meetings. [11/16/79]
Program chairs asked to serve on next program committee to insure continuity between spring and fall meetings. [11/16/79]
NEA cannot afford to pay honorariums or travel for speakers. Non-member participants will have lunch and registration fees waived. [11/16/79, p. 3]
Although applications for a limited enrollment seminar were available for distribution at the next day's meeting, the Board voted to mail these rather than give them out at the meeting to give all members an equal opportunity to apply for the limited enrollment. [4/25/80]
Future meeting announcements should be sent separately from the Newsletter. [4/25/80]
NEA will continue to offer concurrent sessions at meetings to give registrants a choice. [4/25/80]
Two coordinators should be appointed to work with panels and workshops to ensure that papers are prepared on time. Chairs of previous meeting should help in this capacity. [6/20/80]
NEA pay up to $100.00 as its cooperative share toward the expenses of special guest speaker for a joint meeting (e.g., meeting of 10/80). [6/20/80]
The Board reaffirmed its policy that expenses for participants in NEA's programs shall not be paid. [6/20/80]
A $2.00 differential in the registration fee for members v. nonmembers for attending the annual meeting. [1/23/81]
Registration checks for joint meetings should be made out to sponsoring organization to which a participant belongs, NEA members to NEA, expenses should then be equitably divided. [6/20/80]
The chairperson for each session should be responsible for finding a reporter for that session and for distributing evaluation forms. [9/19/80]
Because recent meetings realized a profit, the suggestion was made by a Board member that perhaps NEA should consider paying honoraria to conference speakers. [5/1/81, p. 2]
The version of the minutes prepared by the Secretary after the meeting will henceforth be considered a draft only. The record copy will be retyped incorporating changes or corrections made in the approval process. [10/16/81]
A report from the Newsletter editor(s) should be included on the agenda for the annual business meeting. [10/16/81]
It was decided that NEA should increase registration fees for meetings and workshops. The income realized would be used to provide our members with some additional services. [1/29/82, p. 2]
NEA should mail meeting notices only to its members and should plan sufficiently in advance so that appropriate notices could be placed in the newsletters of whichever other groups or organizations might also be interested. [1/29/82, p. 3]
Motion passed to waive reading of minutes of the last annual meeting, which were then accepted as posted in registration area. [5/15/82, p. 1]
Taping of sessions by participants prohibited unless permission is obtained from the speaker(s). Statement added to guidelines for Program Committee Chair. [5/14/82]
Program Committee Chairpersons should be appointed as early as possible to facilitate advance planning. [5/14/82, p. 3]
There should be special recognition of the April 1983, 10th Anniversary meeting. [7/16/82]
It was decided that an honorarium would be entirely appropriate for the leaders of special programs and that registration fees should be adjusted accordingly. [7/16/82, p. 3]
Suggested that meeting registration fees be waived for program speakers. Idea not supported because of concern on the Board about how this would affect our educational activities supported by the registration fees. [7/16/82, p. 6]
Old Sturbridge Village rejected as possible site for NEA annual meeting because of insufficient conference facilities. [10/8/82, p. 3]
1978-1982 list of NEA activities and fees. [1/14/83, Append.3E]
All NEA members who attend the meeting must pay the registration fee, including members who are speakers at the sessions, 2) NEA members who are speakers at sessions will not receive honoraria. [1/14/83, p. 6]
Meeting registration figures will be kept by the week during registration periods for both regular meetings and workshops. [4/22/83, p. 2]
Registration fees for regular meetings will be determined by adding $2.00 to the best estimated cost-per-participant for the meeting. Registration fees for seminars and workshops will be determined by adding 25% to the best estimated cost-per-participant for the workshop. [1/14/83]
Refunds for fees for meetings and workshops will be refunded only up to two weeks before the event. This information to be printed on the registration form for all future NEA events. [11/4/83, p. 4]
Additional contributions to the Hale Fund will be solicited through the inclusion of a separate line on the next membership dues notice. [1/13/84, p. 1]
Continue having workshops in conjunction with regular meetings. [1/13/84, p. 3]
Publicity for meetings should be handled by the same person for a specified period of time. Responsibility delegated to one of the Reps-at-Large as specified in the current job description. [1/13/84, p. 5]
Consider having spring meetings in Massachusetts and fall meetings in other New England state. [1/13/84, p. 6]
Presentation of camera-ready copy of the meeting program should be a responsibility of the Local Arrangements Committee. The Program Committee must be sure to get the final session descriptions, etc. to the Local Arrangements Chair in advance. [4/13/84, p. 5]
Plan to have overlap from one Local Arrangements Committee to the next, as with the Program Committee. [4/13/84, p. 5]
Rejected the idea of providing childcare during NEA meetings. [4/13/84, p. 5]
Set up bulletin board at meetings to post regional job openings. Newsletter editors will decide whether or not to publish. [11/2/84, p. 2]
Need to establish guidelines to assign money to host a regional party at SAA. The party would be public relations function to promote NEA. It would be open to members and non-members. [11/2/84, p. 6]
Send invitation to SAA President Andrea Hinding to attend and speak at the Annual Meeting. [2/8/85, p. 6]
Education Coordinator(s) may attend NEA workshops free of cost to help with coordination. [5/3/85, p. 3]
Local Arrangements Committee person handling arrangements for NEA workshops may attend workshops free. [5/3/85, p. 3]
Pay an honorarium to persons teaching workshops at the rate of $100 per day. [5/3/85, p. 3]
Unless NEA receives inquiries, we will not plan for exhibitors. [5/3/85, p. 6]
Maureen Sullivan to be paid $300 plus expenses to teach a workshop at fall 1985 meeting. [6/28/85, p. 2]
Pay equivalent of one-day honorarium to William Joyce to address the fall 1985 meeting as keynote speaker. [6/28/85, p. 4]
Increase awareness of other regional meetings when scheduling meetings. [6/28/85, p. 4]
Ask David Gracy to attend spring 1986 meeting as keynote speaker, and to pay his expenses out of regular NEA monies. [6/28/85, p. 4]
Registrar to forward Membership Secretary complete information about new members and those members paying dues with their registration (include membership form). [10/4/85, p.1]
Fees for Spring 1986 meeting: $23 for members and $25 for non-members. Space for payment of dues to be left off the registration form, space for Hale Fund donations to remain on the form. [1/31/86, p. 4]
Invitation to Donn Neal to attend Spring 1987 meeting to be extended. [10/24/86, p. 2]
Waiver of registration fee of Francesca Ovila, visiting archivist from Brazil (phone vote). [10/24/86, p. 2]
Waiver of registration fee of Donn Neal. [1/16/87, p. 3]
Registration fee of $18 for NEA and Maine Library Association members, and $20 for non-members. [1/16/87, p. 5]
Registration fee of $25 for members and $27 for non-members for the fall meeting. [7/24/87, p. 4]
Registration fee of $28 for members and $30 for non-members. [1/15/88, p. 3]
To investigate possibilities of a joint meeting with ARLIS and of a joint meeting with NEMA. [7/22/88, p. 3]
Fall 1989 meeting to be a joint one with Boston chapter of ARMA. [10/28/88]
Board voted approval of plan for Fall 1989 joint meeting with ARMA. Sense of Board that there should be a full 2-day meeting with completely integrated program. [1/6/89, p. 3]
Theme of 31 March-1 April meeting to be "Documenting New England: The Next Steps." Sub-theme to be the 15th anniversary of NEA. [1/6/89, p. 3]
Report on plans for Fall 1989 meeting. [3/31/89, p. 4]
Theme of Spring 1990 meeting (Bates College) to be education of and by archivists. [3/31/89, p.4]
Sense of Board that Spring 1990 meeting committee should pay travel expenses for Elsie Freeman, keynote speaker. [6/16/89, p. 6]
Sense of Board that Spring 1990 meeting committee should pay Blue Hill Film Cooperative to present archival films at the meeting. [6/16/89, p. 6]
Sense of the Board that a member of the Education Committee should serve on the planning committee for all NEA meetings to coordinate workshop plans with meeting programs. [6/16/89, p. 5]
Suggestion that state-wide preservation effort in Rhode Island should be discussed (at Fall 1990 meeting?) [11/2/89, p. 2]
The report on the status of arrangements for the Fall 1989 meeting included the information that the NEA exhibition at the Big E would be put up during the meeting. [11/2/89, p. 3]
For Spring 1990 meeting, Board voted to send a summary of meeting program to Maine Archivists Association mailing list at NEA expense and to the NEA educational workshop participant list. [11/2/89, p. 3]
For Spring 1990 meeting, Board voted to invite Maine Archivists Association members to attend at NEA member rates. [11/2/89, p. 3]
Report and discussion on effort to coordinate work of the Education and NEA meeting program committees, including problems with time conflicts. Sense of the Board that themes should be chosen after consultation between interested committees. [11/2/89, p. 4]
Voted to make the student registration fee for NEA meetings $10 less than the full registration fee for non-NEA members. [11/2/89, p. 8]
Charges for spring 1990 meeting to be $20 for student members, $30 for NEA members, $40 for non-members (with membership automatically included in charge). Society of Maine Archivists to attend for NEA member rates. [1/12/90, p. 5]
Proposed charge for fall 1990 meeting would be $30 with an additional $10 charge for 2 receptions. [1/12/90, p. 5]
Voted to impose a late registration fee to encourage timely meeting registrations. [4/27/90, p. 3]
Theme of Fall 1990 meeting to be preservation. [4/27/90, p. 3]
For Lewiston meeting, travel expenses of speaker were $300.00. [7/13/90]
Theme of Fall 1991 meeting will be special collections. Possibility discussed of joint meeting with New England Archivists of Religious Institutions. (NEARI) [7/13/90]
Theme of Spring 1992 meeting will be user-oriented services in archives. [7/13/90]
Suggestion that NEA meet jointly with other organizations and seek inexpensive accommodations to keep down costs. [7/13/90]
Information on Fall 1990 meeting added to report of the Program Committee. [7/13/90]
Sense of the Board to waive fees for students presenting papers at the meeting. [7/13/90]
Fees for Fall 1990 meeting to be $20.00 for student members, $30.00 for members, and $40.00 for non-members. [7/13/90]
Sense of the Board that the NEA program proposal form should be revised and inserted in the Newsletter. [7/13/90]
Themes of the Spring 1991 meeting will be access and public records. [7/13/90]
Theme of Fall 1991 meeting will be special collections with a special emphasis on religious records. A joint meeting with NEARI was suggested. [10/26/90, p. 2]
Liaison from Education Committee to Program Committee for Fall meeting to be appointed. [10/26/90, p. 2]
For Fall 1990 meeting, a revised version of suggestion form for future programs and an automation survey form enclosed in registration packet. [10/26/90, p. 3]
Report on Spring 1991 meeting. [10/26/90, p. 3]
Board voted that all students would have free admission and open access to all general sessions of the Fall and Spring NEA meetings. [10/26/90, p. 6]
Discussion of plans for Spring 1992 meeting at Stonehill College. [1/25/91, p. 2]
Discussion of plans for Spring 1991 meeting. [1/25/91, p. 3]
Discussion of student status relative to attendance at meetings and cost of such attendance. [1/25/91, p. 4]
Report on Fall 1991 meeting at University of Vermont. [1/25/91, p. 4]
Report on Fall 1991 joint meeting with New England Archivists of Religious Institutions. [4/26/91, p. 2]
Theme of Spring 1992 meeting to be "Use of Archives." [4/26/91, ps. 2, 4]
Long Range Planning Committee formed ad hoc committee to plan twentieth anniversary events. [4/26/91, p. 5]
Discussion of rationale for having two similar NEA meetings per year and suggestions for alternate types of meetings or schedules. [4/26/91, p. 7]
Discussion of change in meeting schedule and format, including interest in changing to a single meeting a year. [7/12/91, p. 2]
Discussion of joint meeting of NEA and NEHA for Spring 1993. [7/12/91, p. 2]
Board approved the proposed meeting registration for Fall 1991 of $30.00 for NEA members. [7/12/91, p. 4]
Consensus of the Board that NEA should operate a booth at the SAA Annual Meeting. [7/12/91, p. 7]
Sense of the Board that a committee should be formed to plan for celebration of twentieth anniversary. [7/12/91, p. 7]
Suggestion that local arrangement and program committees for each meeting make final reports to the Board. [7/12/91, p.7]
Sense of the Board that the New England Historical Association, which had contacted NEA about holding a joint meeting in October 1993, could choose a location and NEA would participate in a joint meeting if it was able. [11/1/91, p. 7]
Twentieth Anniversary Committee chairs are James O'Toole and Helen Samuels. The committee will include a representative from each New England state, including a new member to represent new members on the committee. [1/10/92, p. 2]
Spring 1992 theme to be "Users and Use" of archives. [1/10/92, p. 3]
The fees for the Spring 1992 meeting to be $20.00 for students, $30.00 for members, and $40.00 for non-members, and a $10.00 late charge. [1/10/92, p. 3]
Board voted to approve the charge to the 20th Anniversary Committee. [1/10/92, p. 5]
Fees for the Fall 1992 meeting were set at $30.00 for members, $40.00 for non-members, $20.00 for students, and a late fee of $10.00. [4/24/92, p. 3]
The Board approved a motion to authorize the payment of an honorarium of $250.00, plus travel expenses, to Ken Burns to speak at the 1993 Spring meeting. [4/24/92, p. 3]
A substitute motion (to the one naming Ken Burns) was approved by the Board, and the original motion was withdrawn. The new motion authorized the program committee to offer an honorarium of up to $250.00, plus partial travel expenses, to a speaker for the 1993 Spring meeting. [4/24/92, p. 4]
It was suggested by the President that any Board members that had strong views about the proposed speakers should make them known to the program committee. [4/24/92, p. 4]
Report, detailed in minutes, given by chairs of the 20th Anniversary Committee. [4/24/92, p. 6]
Vote to expend $500 for deposit on the Sheraton for the fall '93 meeting at Strawberry Banke. [6/26/92]
Discussion of student fee waiver (no vote). [6/26/92]
Recommendation that written feedback be given to session presenters, and added to the job description of the program chair. [6/26/92]
Recommendation that the 20th anniversary meeting sessions be taped, and abstracts of sessions and full text of keynote speech be published. [6/26/92]
Guidelines for vendor sponsorship discussed. Recommendations proposed by the Ad Hoc Committee on Vendor Sponsorship will be revised and presented at the Jan '93 meeting. [11/13/92, p. 4]
Request for honoraria for both the keynote speaker and a panelist with no institutional affiliation. Vote taken (see Finances), discussion of issue postponed. [11/13/92, p. 4]
The New York Caucus of MARAC requested a joint meeting with NEA. [11/13/92, p. 5]
Evaluations show a preference for one day meetings. Format of meetings should be a topic of conversation. [1/8/93, p. 2]
Analysis and dissemination of evaluations will be added to the job description of the program chair. [1/8/93, p. 2]
Oral history project will be replaced by a questionnaire to the general membership. Photographs of archives staff at work are being solicited for display at 20th anniversary meeting. [1/8/93, p. 2]
Edward Gorey will design a poster for the 20th anniversary meeting. Distribution and cost of posters discussed. [1/8/93, p. 4]
Board denied request by lawyer for honoraria. [1/8/93, p. 5]
Association of Imaging Archivists (AIA) requested joint meeting. [4/30/93, p. 2]
Board voted to consider on a case-by-case basis requests for honoraria for non-NEA member speakers. Guidelines will be established by the Board. [4/30/93, p. 5]
Recommendation that vendor support for meetings be handled by one person. [4/30/93, p. 2]
Joint workshops at the Boston meeting of the Society of Moving Image Archivists is proposed, as is a joint meeting with MARAC. [6/25/93, p. 2]
Recommendation that vegetarian meal be offered at NEA meetings. [6/25/93, p. 2]
Recommendation that a report on vendor support be prepared by local arrangements and passed on to the next chair. Board decided profit making organizations should pay to leave brochures, and non-profit did not need to pay. [6/25/93, p. 5]
Board accepted guidelines on honoraria. [6/25/93, p. 6 Appendix]
Board decided not to make an exception to the guidelines for requests to combine honoraria and travel for individuals who cannot accept honoraria. Instead, it will offer both travel and honoraria and let the individual determine what to do. [10/29/93, p. 2]
Board voted that payment of registration fees must be received in the form of cash, check, or certified money order (not credit cards and purchase orders). [1/21/94, p. 1]
Board agreed each program committee include an individual from the previous program committee. [1/21/94, p. 2]
Program chairs should offer honoraria to all outside speakers approved by the Board and not wait until they ask for it. [1/21/94, p. 2]
Request that local arrangements chair report payments of membership dues sent in with registrations to the membership committee. [1/21/94, p. 2]
MARAC declined the offer to hold a joint meeting with NEA. [1/21/94, p. 3]
Local arrangements committee agreed to limit vendor sponsorships to $100 and $200 and eliminate the lower ranges. [1/21/94, p.2]
Registration fee of $35 was approved for Spring 1994. [1/21/94, p. 2]
The Fall 1995 theme is Preservation and Planning and Spring 1996 Electronic Records. [7/15/94, p. 2]
Registration fee for Fall 1994 meeting was set at $55 for members, $70 non-member, and $35 students. [7/15/94, p. 2]
Local arrangements chair should update procedures manual for meetings. [11/18/94, p. 2]
Speakers should receive a note re their responsibilities and requirements for audio-visual equipment. [11/18/94, p. 2]
The Board approved changes to the job descriptions of the Program and Local Arrangements committees. [11/18/94, p. 3]
Suggestion that a letter be devised to send to speakers outlining their responsibilities. [5/5/95, p. 2]
Board voted that a full refund be returned by the Registrar if notified of cancellation 10 days prior to the meeting. [7/14/95, p. 1]
Board voted that the canceled check serve as the receipt unless attendee requests a written receipt. If requested, the Registrar would be responsible for providing the receipt. [7/14/95, p. 1]
Board voted that a lapsed NEA member is not eligible for honoraria. [7/14/95, p. 1]
Board voted that the student rates will be set at 1/2 the rate for NEA members. [7/14/95, p. 2]
Board voted that individuals providing speakers with technical help will be admitted for free to the meeting. [7/14/95, p. 2]
Registration packet should be mailed to current members plus those whose memberships have lapsed for two years. [10/20/95 p. 2]
The Board approved of non-alcoholic receptions. [10/20/95, p. 2]
The Board agreed to hire someone to compile meeting procedures manual. [10/20/95, p. 3]
The Board agreed that the NEA President will ask the Secretary of State to welcome the membership at each meeting. [2/2/96, p. 1]
Since theme meetings tend to be smaller, consideration should be given to holding them in locations that may not be well attended. [2/2/96, p. 2]
The theme of the Fall 1996 meeting will be Facing the Future: Managing Archives in the 21st Century. [/2/96, p. 3]
Honoraria for full day workshops is set at $250 and half-day workshops $125. Former NEA members whose memberships have been lapsed for five years or more are considered non-members. [2/2/96, p. 4]
Scholarships to assist unemployed and underemployed archivists will be discussed by the Board. [4/26/96, p. 1]
NEA should notify other professional organizations of the date of their meetings as soon as they are set to avoid conflicts in meeting dates. [4/26/96, p. 1]
Confusion with the Massachusetts Computer Network in the arrangements for a joint Spring 1996 meeting led the Board to write a letter admitting lack of clarity in the agreement, provide them with a figure that is 20% of the total costs, and ask them to pay what they think is fair. A boilerplate letter will also be prepared for all future joint efforts. [4/26/96, p.2]
The Board agreed to work with the Society of Maine Archivists on the fall 1996 meeting as long as it is clear that is in a collegial and not working basis. [4/26/96, p. 2]
The Board voted to adopt "Guidelines for Payment of Honoraria." [7/12/96, p. 1]
Jean Berry agreed to put together a draft version of the local arrangements handbook. [7/12/96, p. 3]
The Board agreed that in principle program committee members should not present papers at the meeting for which they serve on the program committee. [7/12/96, p. 4]
The theme of the Fall 1997 meeting will be professional development and will depart from the traditional meeting format; it will consist of various short workshops. [10/25/96, p. 1]
The Board agreed that the Program Committee chair's job description should be rewritten to note that members of the Program Committee should not act as session speakers. [10/25/96, p. 3]
The Board asked the Newsletter editors to draft a form asking the membership for suggestions for future programs. [10/25/96, p. 3]
Hal Keiner presented a proposal for holding one of the two yearly NEA meetings at the same hotel and conference center for several years in a row. [10/25/96, p. 8]
The Board voted to approve Connell Gallagher as chair of the Program Committee for NEA's 25th anniversary meeting in Spring 1998. [2/7/97, p. 1]
The Board discussed putting a cap on registration fees for meetings, possibly requiring local arrangements committees not to exceed a $55 fee. [2/7/97, p. 3]
The Board agreed that Program Committee members could act as session chairs, as long as they did not present a paper or commentary. [2/7/97, p. 4]
The policy on speaker travel expenses was clarified: reimbursement is available for transportation only (not hotel or food) at the rate of $0.25/mile, up to $250 per person, and only if needed. [2/7/97, p. 4]
The Board voted to set the registration fees for Spring 1997 meeting at $50 for NEA and Society of Maine Archivists members, $65 for non-members, and $25 for students. [2/7/97, p. 5]
The Newsletter editors presented two forms for soliciting meeting session proposals from the membership; the short form will be published in the Newsletter and the long form will be included in participants packets at future meetings. [2/7/97, p. 6]
Regarding a permanent site for one NEA meeting a year, the Board voted to appoint a committee to look at the Portsmouth and Lowell sites, determine costs for each, and report back to the Board. [2/7/97, p. 7]
The Board voted to add to the local arrangements handbook the requirement that all sites used for NEA meetings be handicapped-accessible, starting with the Spring 1998 meeting. [4/25/97, p. 3]
Leith Johnson raised the question of whether fundraising income from meetings should be counted as part of the meeting budget or placed under the fundraising line item in NEA's general budget. [4/25/97, p. 3]
The Board decided to hold the Spring 1998 meeting at the Lowell Sheraton, with the intention of returning there each spring for the next few years. The membership will be asked to evaluate the site and this will be used to make a decision about returning and as a basis for negotiation with the hotel. [4/25/97, p. 4]
Members of the Board will serve as liaisons to the Spring 1998 Program and Local Arrangements Committees. [4/25/97, p. 4]
Jane Ward and Leith Johnson will be co-chairs of Local Arrangements for the 25th anniversary meeting. [7/16/97, p. 1]
Board consensus that it would be helpful to have committee appointments in place early enough that the incoming local arrangements committee would be able to meet directly with the outgoing committee. [7/16/97, p. 1]
Vote to abolish payment for travel to outside speakers as of the Spring 1998 meeting. [7/16/97, p. 3]
Registration packets sent to local related organizations for the Fall 1997 meeting in Montpelier, VT, at a cost of $200. [7/16/97, p. 4]
Vote to set the registration fee at $45 for the Fall 1997 meeting. [7/16/97, p. 5]
Fall 1998 meeting to be held at the Dodd Center at the University of CT, Storrs, CT. [10/24/97, p. 6]
Vote to approve four outside speakers at $200 each for the Spring 1998 meeting. [10/24/97, p. 7]
Vote to approve a $250 honorarium and $350 for travel expenses for Brenda Banks, planned keynote speaker at the Spring 1998 meeting. [10/24/97, p. 7]
Two program committee handbooks will be put together. [1/28/98, p. 1]
Vote to set registration fee not to exceed $55 for Spring 1998 meeting. [1/28/98, p. 2]
MARAC has contacted NEA to propose a joint meeting in Fall 1999. [1/28/98, p. 2]
A form for speaker audiovisual requirements will be added to the program committee handbook. [4/24/98, p. 1]
Board affirmation of the requirement that the program committee bring a formal request for honoraria to the Board six months before the meeting. [4/24/98, p. 2]
A joint meeting with MARAC will not work out for Fall 1999 but may be possible in Fall 2001. [7/17/98, p. 2]
Spring 1998 meeting evaluations favored returning to Lowell in 1999; they also showed a preference for a combination of plenary and concurrent sessions. [7/17/98, p. 3]
Board discussion re a breakdown in communication over honoraria and speaker travel expenses for the Fall 1998 meeting (travel expenses were offered and some honoraria were not, due to committee members not being aware of written policy). [7/17/98, p. 3]
Vote to set the fee for the Fall 1998 meeting at $45. [7/17/98, p. 4]
Discussion re the responsibilities of the treasurer and the registrar for keeping track of meeting registrations; Johnson will prepare written guidelines. [10/30/98, p. 1]
Spring 1999 meeting to be held at the Lowell Doubletree Hotel, April 9-10. [10/30/98, p. 2]
Vote to hold the Spring 2000 meeting in Lowell at the Doubletree Hotel. [10/30/98, p. 2]
Representatives at Large to form a subcommittee to consider meeting planning issues: establishing a standing committee to oversee programs, identifying sites further ahead, and promoting continuity between programs. [10/30/98, p. 2]
Vote to cap the Spring 1999 meeting at five outside speakers. [10/30/98, p. 3]
The Board agreed in principle that by the April Board meeting, sites would be planned for the next year's spring and fall meetings, and program theme/committees and local arrangements committees would be in place, so that fundraising efforts would be worth the time and expense. [10/30/98, p. 3]
Vote to accept "Budget Guidelines for Meetings," drawn up by the treasurer; to be included in the program, local arrangements, and executive board handbooks. [10/30/98, p. 4]
Fall 1999 meeting to be held at the University of New Hampshire. [10/30/98, p. 7]
Discussion of potential meeting sites for 2000 and 2001. [10/30/98, p. 7]
Vote to revise the guidelines for honoraria to cover only program speakers and to place a cap of $1200 on speaker honoraria. [1/8/99, p. 2]
Discussion of vendor participation at meetings, covering session and workshop participation, vendor showcases, and procedures for insuring that rules will be followed. [1/8/99, p. 2]
Vote to approve Roberta Ransley and Bill Ross as program chair and local arrangements chair for the Fall 1999 meeting. [1/8/99, p. 3]
Vote to approve Jane Ward as local arrangements chair for the Spring 2000 meeting. [1/8/99, p. 3]
Five College archivists to serve as program committee for the Fall 2000 meeting. [1/8/99, p. 3]
NEA members to be polled about returning to Lowell for the Spring 2001 meeting. [1/8/99, p. 3]
Fall 2001 meeting to be held at Yale University. [1/8/99, p. 3]
Discussion of MARAC inquiry regarding a joint meeting sometime after Spring 2001. [1/8/99, p. 3]
Vote to set the Spring 1999 meeting fee at $50. [1/8/99, p. 4]
Discussion of ways to improve NEA meeting planning, including establishing a Meeting Coordinating Committee. Logistical problems to be worked out so this can move forward. [1/8/99, p. 6]
Suggestion that program committee ask NH secretary of state to give brief remarks at lunch at Fall 1999 meeting, since this has been a tradition in recent years. [4/9/99, p. 2]
Discussion regarding members of the Board also acting as program or local arrangements chairs during their term on the Board. No consensus reached. [4/9/99, p. 2]
Schedule presented noting how far ahead program and local arrangements committees are required to make their reports to the Board. [4/9/99, p. 3]
Discussion of the recent trend of meeting surpluses; consensus that the issue should continue to be monitored. Treasurer will distribute a regular report on average meeting costs. [7/12/99, p. 1]
Report that out of 83 meeting evaluation forms returned, 36 voted to return to Lowell in 2001, 17 to go elsewhere in the Boston area, and 18 to go elsewhere in New England. [7/12/99, p. 3]
Vote to approve honoraria of $650 for the Fall 1999 meeting. [7/12/99, p. 3]
Vote to set the Fall 1999 meeting registration fee at $45. [7/12/99, p. 4]
Vote to authorize the program committee to offer $200 to Kathy Marquis to offset travel expenses if she speaks at the Spring 2000 meeting. [7/12/99, p. 4]
Vote to pay $500 to Jill LePore to give the keynote speech at the Fall 2000 meeting, with $250 allocated from the honoraria budget and $250 from the general fund as an additional fee. [7/12/99, p. 4-5]
Vote to meet at Dartmouth College in Spring 2001. [7/12/99, p. 5]
Vote to negotiate with MARAC to hold a joint meeting with them in Fall 2002 at a mutually-convenient location. [7/12/99, p. 6]
Suggestion by the Fall 1999 local arrangements committee that NEA investigate the possibility of streamlining meeting registration by making registration information available through the Web rather than through mailings. [11/5/99, p. 1]
Board consensus that all session chairs should have their speakers review the program text before it is printed. [11/5/99, p. 1]
NEA to meet in Newport, RI in Spring 2002. [11/5/99, p. 2]
NEA to meet with MARAC in the Poughkeepsie, NY area in Fall 2002. [11/5/99, p. 2]
Additional local arrangements information to be put on the website. [2/4/00, p. 3]
Board agrees to reconsider the issue of keeping the registration fees low on an ongoing basis. [2/4/00, p. 3]
Board votes to take $1000 from the profit of the Fall 1999 meeting to lower the cost of the Spring 2000 meeting and set the registration fee at $45. [2/4/00, p. 3]
Consensus of the Board that program committee members can act as session chairs but they may not serve as session speakers. [2/4/00, p. 3]
Spring 2003 meeting will take place at the Old Dartmouth Historical Society/New Bedford Whaling Museum. [2/4/00, p. 4]
Board set the meeting for Fall 2003 at University of Southern Maine for October 17-18. [2/4/00, p. 5]
Board disagreed with Spring 2000 registrar's recommendation of getting rid of late registration fees. [4/28/00, p. 4]
Fall 2000 program committee recommends program committee members be located close enough geographically that they can meet easily. [4/28/00, p. 4]
Fall 2000 program committee stresses importance of communication between program committees of different meetings, to insure variety. [4/28/00, p. 4]
Board suggests that at a theme meeting, having one non-theme session per time slot. [4/28/00, p. 5]
President Berry did not receive a response to her invitation to the MA Secretary of State to attend the Spring 2000 meeting and recommended Felker contact him again to invite him to the Fall 2000 meeting. [4/28/00, p. 6]
Sense of the Board that there should be a policy for the program committee handbook stating that there should be a careful review of the last four meetings to encourage diversity of speakers. [7/31/00, item 3]
Sense of the Board that a special effort should always be made to keep meeting fees down, especially for meetings at the geographic edges of New England. [7/31/00, item 6]
Board voted to change the policy that honoraria not be offered to former NEA members whose membership has lapsed more than three years, rather than five years. [7/31/00, item 7]
The Board voted to set the registration fee for the Fall 2000 meeting at $40. [7/31/00, item 12]
Board makes it a requirement that the Fall 2001 meeting have a vendor showcase comparable to the vendor showcase at Babson, to make up for the lack of vendor space at the previous meeting. [7/31/00, item 15]
Chair of local arrangements committee suggests a checklist of duties in coordinating the Friday workshops be created. [10/20/00, item 2]
Discussion of free registration for host institution of the Friday workshop. [10/20/00, item 7]
Deposit given to the Newport Marriott Hotel for the Spring 2002 meeting. [10/20/00, item 9]
Membership committee will investigate putting some information in directory on the web. [1/22/01, item 13]
Current membership is 278, with many outstanding renewals. [1/22/01, item 14]
Membership stands at 556, with 42 new members added since January. [5/4/01, item 18]
Discussion of new directory and cost. [7/13/01, item 18]
Board changes date by which a member is considered a paid up member and eligible to vote. [10/26/01, item 3]
Currently 634 members, with 27 new members since July. [10/26/01, item 22]
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