Annotated Index to the NEA Minutes
11. Newsletter and Other Publications
Send Newsletter to dues-paying members only. [4/27/74, p. 2]
Newsletter issued in Feb, May, Aug. and Nov. [10/28/77, p. 1]
Newsletter expanded from four to five issues per year with new format. [11/3/78, p. 2]
Editor of Newsletter shall not receive a stipend nor shall the editor be a voting member of the board. [11/3/78]
Steps in editing, producing, and mailing Newsletter. [1/19/79, App. 5]
Need news from local repositories, and re unusual collections. Need state contacts to report on legislation. [4/27/79]
Editor will appoint recorders for meeting sessions. [4/27/79]
Need more substantive columns, legislative, questions and answers, grants, etc. [6/29/79]
Newsletter deadlines delineated for 5 issues. [11/16/79]
Propose issuing four issues annually. [11/16/79]
University of Massachusetts logo entry accepted as the official NEA logo. [4/25/80]
Names of Newsletter editors solicited. President to make the final choice. [4/25/80]
Frequency of Newsletter changed from five to four issues. [6/20/80, p. 3]
Newsletter coordinators appointed with the following duties: Chief Editor and Coordinator: will arrange typing, make final selection of articles, excerpts from journals, etc. Board contact person: will be contact person for official NEA business, summarize minutes the meetings, publicity and reports of NEA meetings. Copy editor.[6/20/80, p. 3]
Suggestion that one member-at-large to replace the Board contact person to help with the Newsletter and report at Board meetings. [1/23/81]
Newsletter typists' salary raised. [5/1/81]
Size of Newsletter expanded to accommodate material usually cut.[10/16/81]
Continue expanded twelve page format. [1/29/82, p. 4]
Guide to Boston Area Repositories compiled for 1982 SAA/NEA Boston Meeting to be available from and updated by NEA. [1/14/83, p. 5]
NEA to publish annual review of the current status of archival legislation in its April Newsletter for each of the New England states. [1/14/83, p. 5]
Editors will share responsibility of producing the Newsletter for the next three years. Position of primary editor will rotate among this group. For convenience, five individuals are all in Boston area. [4/22/83, p. 3]
"Problem page" advice column added to the Newsletter. [4/22/83, p. 1]
Two copies of NEA Newsletter to be sent to SAA. [11/4/83, p. 2]
Newsletter to be printed at Umass Amherst from camera-ready copy delivered to John Kendall. This is due to financial benefits and superior quality of the printing at Umass. [1/13/84, p. 2]
Likelihood of publishing Documenting the Recent History of New England with the University Press of New England. NEA and Clark University will share costs. NEA will retain editorial control, but UPNE would undertake production and distribution. [1/13/84, p. 6]
Editors should seek a printer in Boston and next issue should be mailed from Boston. Printer could be used for all of NEA's printing. Board will seek to appoint one person to coordinate all NEA printing and mailings, including Newsletter.[4/13/84, p. 3]
Authorized up to $15 per person for business luncheon for authors and editorial committee of the publication. [4/13/84, p. 6]
Decision to print regional job openings in Newsletter to be made by editors. [11/2/84, p. 2]
Fee should not be charged to publish job announcements. Fees only charged for advertisements. Flyer could be designed for potential advertisers. Need for editorial statement on accepting or rejecting ads. [11/2/84, p. 3-4]
Editors to establish policy that session Chairs write session reports at meetings. Editors to develop a disclaimer or statement of clarification about the reports for the Newsletter. [2/8/85, p. 3]
Individual members could pay for having the Newsletter sent first-class to avoid having it arrive late. [2/8/85, p. 3]
Editors collecting cost estimates for typesetting Newsletter. This may reduce the number of pages. [2/8/85, p. 3]
Four new editors will begin with the April 1986 issue of the Newsletter. [6/28/85, p. 2]
Editors are working on system for mailing the Newsletter first-class to interested parties. [6/28/85, p. 2]
Cost involved in issuing the Newsletter, including hidden costs covered by institutions. [10/4/86, p. 2-3]
Request by Treasurer that editors specify issue for which bills are submitted so that they will be properly identified. [10/4/86, p. 2-3]
New membership directory to be printed. 150 copies for $240, to be sold at $2 for members, and $3 for non-members, with charge of $1 for postage. [1/31/86, p. 2]
Decision to retain current format of Newsletter, but agreed to change the color. Archival opinion column retitled or changed as editors decide. [4/25/86, p. 3]
Deadline of 30 Sept., 1986 for final copies of various chapters set. The most likely product to be a series of articles in American Archivist. [4/25/86, p. 3]
Photographs of NEA members and activities to be used in news releases. [6/13/86, p. 2]
Appointment of Robert Johnson-Lally for 2-3 years to replace Amy Sugarman as Newsletter Editor. [10/24/86, p. 3]
Five articles to be published as a group in American Archivist are in their final stages. [10/24/86, p. 5]
Include note stating that the issue includes only those job announcements received as of the deadline. [1/16/87, p. 4]
Appointments of Newsletter editors will be staggered and length of term will be reduced to two years. [1/16/87, p. 4]
500 copies of the New England issue of American Archivist should be printed and sent to all NEA members by SAA. [1/15/88, App. 10]
Review copies of special New England issue of American Archivist sent out. NEA has 155 copies, stored at MHS. Copies should go to SAA in Atlanta and to NEA fall meeting. [7/22/88, pp. 2, 3]
Voted to move production of Newsletter and NEA mailing permit to Boston College. [10/28/88, p. 5]
Printing Coordinator to be listed in the Newsletter and other NEA publications so that correspondence or publications information can be sent directly to Coordinator. [1/6/89, p.2]
Printing Coordinator showed mock-up of envelope to be used at nea meetings. [1/6/89, p. 6]
Suggested that the budget be published in the Newsletter. [1/6/89, p. 6]
Attempt will be made to renew exchange of newsletters with other regional archives organizations. [3/31/89, p.3]
Long-Range Planning Committee report will appear in April Newsletter. [3/31/89, p. 3]
Drummey to work on NEA procedures manual. [3/31/89, p. 3]
Bressor prepared a manual, available for $2.00. [3/31/89, p. 5]
Bressor plans to write archival advice column for Newsletter. [3/31/89, p. 5]
Sense of the Board that the Newsletter editors could obtain paid advertisements if they did not affect the tax-exempt status of the NEA. [3/31/89, p.6]
NEA brochure has been reprinted. NEA Membership Directory, 1989, now available. [11/2/89, p. 5]
Statement of advertising fees and policies for Newsletter to appear in next issue. [6/16/89, p. 7]
Copies of "Selecting an Archivist" publication available for distribution. [11/2/89, p. 2]
President encouraged NEARI members to make use of NEA Newsletter as a way to stay in touch. [11/2/89, p. 2]
Feasibility of a published guide to New England archival repositories. [11/2/89, p. 4]
Editors have settled on Newsletter format. [11/2/89, p. 6]
Newsletter editors still do not receive timely reports. [11/2/89, p. 7]
Newsletter bulk mailing problems remain. [11/2/89, p. 7]
Request made that all exchange newsletters be sent to the Public Relations Coordinator. [11/2/89, p. 7]
Sense of the Board that advertising rates for the Newsletter should remain at present level. [11/2/89, p. 7]
NHPRC Education Project has prepared a guide to planning workshops and also has copies of workshop handouts available. [11/2/89, p. 5]
Discussion of NEA repository guide. [1/12/90, p. 3]
600 copies of Newsletter at a printing cost of $441 for a recent issue. [1/23/90, p. 7]
Suggestion that NEA brochure be published in the Newsletter. [4/27/90]
Report on progress of production of generic NEA poster. [4/27/90]
Brief report from Newsletter editors. [4/27/90]
Strong reservations raised concerning the proposed NEA New England repository guide; it will remain an objective of the Long Range Planning Committee. [4/27/90]
Sense of the Board that NEA program proposal form should be revised and inserted in the Newsletter. [4/27/90]
Board voted to print 1,000 copies of the membership brochure. [7/13/90, p. 5]
Theme of October Newsletter to be staff tenure in archives and libraries. [7/13/90, p. 6]
Sense of the Board that the Newsletter should publish a substantial article on Haas and Hale awards. [7/13/90, p. 6]
Education project manual (Bressor's) revised and updated by SAA and sold at SAA annual meeting. [10/26/90, p. 2]
Sense of the Board that the membership directory should be an annual publication. [10/26/90, p. 4]
Board voted to authorize Newsletter editors to accept bid of Desk Top Enterprises for typing and printing services. [10/26/90, p. 5]
From discussion of future plans, sense of the Board emerged that the Newsletter should remain a newsletter. [10/26/90, p. 5]
As sustaining institutional member of SAA, NEA receives all SAA publications. [10/26/90, p. 7]
Board voted to send free copies of membership directory to all members and to decide whether or not to charge for future editions. [1/25/91, p. 3]
Board voted to accept the Newsletter budget of $3600.00 proposed by the editors and amended by the Treasurer. [1/25/91, p. 6]
Suggested that the Newsletter editors explore the use of technology to lower production costs. [1/25/91, p. 6]
Date when material for Newsletter is due changed by editors. [4/26/91, p. 5]
Discussion of proposal that NEA apply for a grant to sponsor a resource guide. [4/26/91, p. 6]
NEA Handbook and Directory for 1991 distributed in July Newsletter.
Board asked to consider whether future editions should be subsidized. Various suggestions made about distribution and form of Handbook, including suggestion for twentieth anniversary handbook. [7/12/91, p. 3]
Sense of the Board that a cumulative index for the Newsletter would be very useful. [7/21/91, p. 6]
Board voted to distribute the NEA administrative manual. [11/1/91, p. 7]
Board authorized Newsletter editors to employ new typists. [1/10/92, p. 5]
Sense of the Board to support a publication that might result from the work of the social welfare records roundtable as one of NEA's occasional professional publications. [1/10/92, p. 5]
Sense of the Board that the Newsletter editors should investigate the possibility of having businesses underwrite the cost of printing issues of the Newsletter. [4/24/92, p. 5]
Newsletter index will be ready by the summer of '93, distribution of index discussed. [6/26/92]
Vote to explore cheaper alternatives for new masthead design. Design to be changed for the 20th anniversary issue. [6/26/92]
Vote to change rate for advertisement to $125, $75, and $40. Recommendation of maximum of 2 pages of ads per issue. [11/13/92, p. 3]
Chair of the sessions has responsibility for session report. [11/13/92, p. 3]
Vote to contract with Lee Kreindel to redesign Newsletter for an amount not to exceed $500. Newsletter editors will decide design, and the board will vote on it at January meeting. [11/13/92, p. 6]
Social welfare subgroup presented the idea of a publication directed toward archivists, records creators, and researchers. [11/13/92, p. 6]
Board authorized the secretary to summarize the unauthorized minutes for publication in the Newsletter upon approval by the President. Board agreed that because the minutes of the annual meeting needed to be approved at the following annual meeting, the full-text should be published. [1/8/93, p. 1]
Editors presented new design of Newsletter to the Board. The new design will be used in the April issue. [1/8/93, p. 2]
Membership Committee discussed the possibility of distributing the new directory instead of the Newsletter in October, or as an insert. [1/8/93, p. 3]
Text of Board votes will be published on a trial basis. If successful, Rep-at-Large will add to job description. [4/30/93, p. 4]
Suggestion to publish account of Martin Luther King trial. [4/30/93, p. 4]
Copyright policy statement requesting credit line will be published monthly. [4/30/93, p. 5]
Newsletter will be printed at Bentley College print shop. [6/25/93, p. 5]
The budget has increased 231% since 1991. [10/29/93, p. 3]
Editors are planning a new column on archival issues. [1/21/94, p. 3]
The full by-laws need to be printed and not just the amendments. [7/15/94, p. 2]
NEA Newsletter Book Review Guidelines, Information for Contributors guidelines and Style Rules and Tips for NEA Newsletter Editors were presented. [7/15/94, p. 3]
The rep-at-large will continue to submit the motions of the board meetings and these will be combined with the Secretary's report. [11/18/94, p. 2]
Solicitation of ads should be turned over to the Public Relations Coordinator. [2/3/95, p. 2]
MIT will pay for newsletter mailing. [10/20/95, p. 3]
Editors ask that the Board and committee members report the progress of their work routinely to the newsletter, and not wait until the work is complete. [4/26/96, p. 3]
Editors will set aside copies of the newsletter to be distributed at the SAA annual meeting. [10/25/96, p. 2]
Board discussed reducing the number of newsletter per year to three; the consensus was that it should remain at four. [10/25/96, p. 5]
The Board agreed that space will be made available in the newsletter to update the membership on the MSHRAB strategic planning project. [2/7/97, p. 8]
Vote to approve Tracy Croce from the Rhode Island State Archives as a newsletter editor for the term of January 1998 - January 2001. [10/24/97, p. 2]
Discussion of ways to update and expand NEA's web site. [1/28/98, p. 7]
Sarah Demb appointed as a Newsletter editor for the term of November 1998 - November 2001. [10/30/98, p. 6]
Discussion of the editors' proposal to start submitting full text of Newsletter articles for mounting on NEA's web site, with a six month delay. [10/30/98, p. 6]
Further discussion of putting the Newsletter online. [1/8/99, p. 4-6]
Vote to appoint an ad hoc committee to investigate ways to better use the NEA web site as past of a larger investigation into the ways NEA communicates with members and nonmembers. [1/8/99, p. 6]
Lengthy discussion of the report of the Ad Hoc Committee on the Web Site. [7/12/99, p. 2-3]
Vote to approve the proposed mission statement for the NEA Web site. [7/12/99, p. 2]
Vote to approve the redesign of the Web site as proposed by the Ad Hoc Committee on the Web Site. [7/12/99, p. 2]
Vote to establish a Web Committee comprised of the Co-Webmasters, the Web Coordinator, a representative from the Ad Hoc Committee, and a member of the Board. [7/12/99, p. 3]
Vote to appoint Debbie Richards as Co-Webmaster and Lisa Plato as Web Coordinator. [7/12/99, p. 3]
Suggestion that the NEA Archives finding aid be placed on the Web site. [7/12/99, p. 7]
Discussion of updating the index to the Newsletter, compiled in 1992, if it can be located. [11/5/99, p. 4]
Vote to approve the appointment of Angela Reddin to replace Judy Farrar as a Newsletter editor. [11/5/99, p. 4]
Web Committee has begun to implement the redesign of the Web site. It will submit recommendations and cost implications regarding hiring a Web page designer at the February Board meeting. [11/5/99, p. 5]
Vote to approve the appointments of Glynn Edwards as Co-Webmaster and Lisa Plato as Web Coordinator. [11/5/99, p. 6]
Board voted to make the Web site the official location for up-to-date Board and committee job descriptions. [2/4/00, p. 1]
The Board voted to approve the creation of a permanent Web Commmittee as proposed by the temporary Web Committee. [2/4/00, p. 2]
Discussion of NEA establishing its own domain name. Consensus of the Board to defer the decision for now. [2/4/00, p. 3]
Approval of idea of putting local arrangements information on the Web site. [2/4/00, p. 3]
Consensus of the Board that printing excerpts from the keynote address should be put in newsletter only when appropriate. [4/28/00, p. 5]
Web Committee asks that the Committee be given a handbook to compare with the web site. [7/31/00, item 22]
Defer discussion of logo until the planning for 2003. [10/20/00, item 3]
Membership committee is planning an open house at Simmons for prospective archives and records management interns for the fall of 2001. [10/20/00, item 12]
Board approves purchase of domain name www.newenglandarchivists.org. [5/4/01, item 6]
Judy Farrar to index the newsletter articles from 1997 on. [5/4/01, item 19]
Updated committee information should be sent to web coordinators. [7/13/01, item 18]
Board votes to approve Stephen Culp Art & Design as the new vendor for the desktop publication of the NEA Newsletter. [10/26/01, item 2]
Board asks if there is a way to get the new URL to appear on the website itself. [10/26/01, item 5]
Development Coordinator states that the newsletter is a very helpful tool in "selling" NEA to vendors. [10/26/01, item 9]
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