Annotated Index to the NEA Minutes
5. Executive Board
Board meetings will be announced in the Newsletter and interested members invited. [4/29/77, p. 1]
Minutes of Board meetings will be published in newsletter. [4/29/77, p. 1]
Dates of forthcoming Board meetings will be published in the Newsletter. [4/30/77]
Only major actions of the Board should be published in the Newsletter, and these should be paraphrased. [4/25/80]
Decision on co-sponsorship of a journal to replace Georgia Archive will not be made by Board until after a mail ballot of the entire membership. [5/15/82, p. 3]
Security copy of the Minutes will be kept by the President. [1/13/84, p. 3]
Board members admonished by President to submit reports 30 days before the next meeting so they can be included on agenda; reports to be mailed to President by stated date. [1/6/89, p. 2]
Executive Board and Committee Administrative handbooks compiled and handed out. [6/26/92, p. 1]
Job descriptions will be revised and reviewed over the next year. Revised descriptions will be available for review once the index to the minutes is complete. [11/13/92, p.1]
Address/phone/fax list was distributed by President. [1/8/93, p. 1]
Board approved job descriptions for Membership Secretary, Membership Committee, Newsletter Editors, Outreach Committee, and Secretary. [6/25/93, p. 6]
Report on the need for administrative assistance was given with options and approximate costs. Board agreed to further detail time spent on specific tasks required by their position so that a final report can be presented in January. [10/29.93, p. 4]
Board approved job descriptions of Treasurer, Vice-President, and Education Committee. [10/29/93, p. 5]
Request to pay $.25 per mile for each mile over 50 travelled by the Board and Committee chairs to winter and summer meetings (when there is no regular meeting). Board was asked to submit an amount in their budget by Dec. 1 for the 1994 meetings. [10/29/93, p. 5]
Task Force on Administrative Assistance recommended spending $2500 on an administrative assistant. Contact with assistant to ARMA to be contacted to see what he will do for this amount per year ($8 per hour). Board agreed that assistance was essential to encourage members to run for office or to head committees. [1/21/94, p. 4]
Board approved travel reimbursement to officers and committee chairs required to attend Board meetings not held at the time of biannual NEA meetings, at a rate of $.25/mile, less a deductible of 100 miles per round trip, for a trail period of one year. [1/21/94, p. 5]
Discussion concerning the hiring of Administrative assistant and how it would affect the current Board job descriptions. Suggestion made to hire on a one year trial basis. [4/29/94, p.3]
The President will remind Board members and chairs of attendance requirements. The Board determined that there should be a limit of two unexcused absences per year. [4/29/94, p.4]
The Board will discuss the issue of NEA involvement in political issues at the next meeting. [4/29/94, p.4]
Draft contract presented to the Board for Administrative Assistant. The Board voted to hire Sal Simeone. [7/15/94, p.4]
The SAA abolished the Committee for Regional Archives Activities. [11/18/94, p.4]
The Board authorized Eppard to write to the Rhode Island Secretary of State urging him to hire a professional archivist. [2/3/95, p.2]
Announcement that Al Whitaker from the Massachusetts Archives was fired. Discussion re firing of state archivists and formation of Task force to investigate the conditions under which they work. [5/5/95, p. 1]
Request that committee reports be distributed before meetings. [5/5/95, p. 2]
Recommendation for formation of Task force on Future Directions to develop a long range plan for the entire organization. [5/5/95, p. 3]
Reps-at-Large will serve as liaisons to the Education Committee and the Outreach Committee. The Rep-at-Large will continue to report votes in the Newsletter. [7/14/95, p. 2]
The Board agreed that a party at SAA will be given each year and that it should not be held in the Vice-President's room. [7/14/95, p. 2]
The Board agreed that the Administrative Assistant's position should be continued, but Simeone may not be rehired. [7/14/95, p. 3, 5]
The Board decided it was not necessary to develop a formal policy re the misuse of NEA stationery by Board members to state a personal opinion not authorized by the Board. [7/14/95, p. 5]
Mary McMillan was hired and introduced to the board as their new Administrative Assistant. [10/20/95, p.1]
The Board discussed the response of the Rhode Island Secretary of State to Eppard's letter. [10/20/95, p. 2]
New Board members should be provided with job descriptions. [10/20/95, p. 4]
The Secretary will send the minutes via e-mail to all board members for their early review immediately after they are approved by the President. [2/2/96, p. 1]
Setting up a corporate xerox account is not possible because most vendors are franchises. Board members who need accounts can set them up in the name of NEA as long as they use the tax exempt number. [2/2/96, p. 2]
A letter to all state archivists was sent to determine the conditions of employment of state archivists and the organizational structure of state archives. [2/2/96, p. 4]
The Board agreed to write a disposal schedule for NEA records if one cannot be found at UConn. [2/2/96, p. 4]
Newsletter editors ask that the Board and committee chairs to submit reports of the progress of their work and not wait until the work is complete. [4/26/96, p. 3]
100% response to the letter to state archivists was received. Results will be compiled by Anne Ostendarp. [4/26/96, p. 4]
Mary McMillan has agreed to update the administrative handbooks of outgoing Board members and pass them on to the new Board members. [7/12/96, p. 5]
Discussion of the NEA Planning Calendar and Planning Questionnaires for standing committees prepared by President Julie Bressor. The Board agreed to try implementing the questionnaires for a two-year period. [2/7/97, p. 2]
The Board discussed the relationship between the Board and committees, in the context of disagreement over the candidate question sent out by the Nominating Committee. [2/7/97, p. 4]
The Board discussed putting together general guidelines for committees that would specify the number of times per year they must meet and the planning procedures they must follow. Bressor will prepare a draft for the Board to discuss in July. The Board also discussed the Planning Questionnaires and agreed that they should reflect the guidelines for committees noted above. [4/25/97, p. 2]
President Bressor asked that members of the Board serve as liaisons to the Spring 1998 local arrangements and program committees. [4/25/97, p. 4]
The Board discussed problems with the state archivists survey and voted to file the results of the survey in the NEA archives. [4/25/97, p. 7-8]
President Bressor distributed the NEA Calendar of Deadlines, Guidelines for Committees, and Planning Questionnaire for Standing Committees. [7/16/97, p. 1]
Liaison tasks assigned to reps-at-large: Trehub is liaison to the Education Committee, Owens is liaison to the Outreach Committee, Colati is liaison to the newsletter editors, and Ward is liaison to the Membership Committee. [10/24/97, p. 6]
Discussion of circulating Board member reports for Board meetings via email rather than by US mail. [4/24/98, p. 6]
Updated list of Board and committees prepared; secretary to update and distribute at every Board meeting. [7/17/98, p. 4]
Discussion of Board meeting attendance; vote to change all job descriptions of NEA committees to say that the committee chair or a designee must attend all Board meetings. [10/30/98, p. 5]
Discussion re voting via email; president and secretary to insure that results of these votes appear in the minutes. [10/30/98, p. 8]
Discussion re possibility of starting a listserv for Board discussions. [10/30/98, p. 8]
Discussion regarding members of the Board also acting as program or local arrangements chairs during their term on the Board. No consensus reached. [4/9/99, p. 2]
The Board voted to make the Web site the official location for up-to-date Board and committee job descriptions. [2/4/00, p. 1]
The Board voted to approve the job description changes recommended by the Web Committee for Secretary, Education Committee, Program Committee, and Local Arrangements Committee. [2/4/00, p. 2]
The Board voted to empower Vice President Felker to move forward with designing and purchasing a banner, to be consistent with NEA's graphic standard. [2/4/00, p. 7]
The Board voted to approve the Secretary's job description as amended [as a result of Web site redesign and use of email for NEA business]. [4/28/00, p. 2]
Vote to approve the revised job description for the Outreach Committee. [10/20/00, item 21]
Discussion concerning minutes on the web. [10/20/00, item 21]
Information in administrative handbooks placed on the website. [1/22/01, item 19]
Secretary will keep an up-to-date copy of the handbook for reference at Board meetings. [1/22/01, item 19]
Vote to set up an NEA email group using Yahoo! Groups. [5/4/01, item 2]
Discussion of approval process for committee members. [7/13/01, item 3]
Discussion of handling revision of position descriptions. [7/13/01, item 23]
Discussion of business done by email. [7/13/01, item 23]
Revision of position descriptions of President, Vice President, Immediate Past President, and Secretary. [10/26/01, item 26]
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