New England Archivists - Nominating Committee

Nominating Committee

Revised April 1999.
Approved April 1999.

Purpose:: To solicit and select candidates to run for elective office; compose the ballot; count returns; and report election results to the Board and membership.
Term:: One year
Chair:: Immediate Past President Mary Ide, WGBH Archives; e-mail

Determines which positions will be vacant and searches for appropriate candidates for those positions (provides prospective candidates with job descriptions before they agree to run). Only paid-up members can be considered for office. Any name nominated by the membership receiving 10% or more nominations from the membership shall be added to the ballot. These names must be received by the Nominating Committee at least 60 days before the election to be placed on the ballot.
The committee chair or a designee must attend all Executive Board meetings.
Presents a slate of candidates to the Executive Board for approval. At least two candidates must be slated for each office. An incumbent may not serve more than two consecutive terms.
Develops a question for the candidates to answer. The wording of the candidates question must be approved by the Executive Board at its Fall meeting.
Prepares ballots for mailing. Ballots should include biographical information about each candidate and a space for write-in candidates for each office.
Submits camera-ready copy to NEA print coordinator who prints and mails out the ballots, via first-class postage, to all NEA members whose dues are postmarked by 25 February. Ballots must be mailed to members at least thirty days in advance of the annual meeting. Returned ballots must be postmarked on or before the deadline date of the election for returns to be counted.
Counts the ballots and reports the results to the Executive Board. In the event of a tie vote for any office, the successful candidate shall be determined by re-balloting the membership using a mailing list identical to that used in the original ballot. In the event of a second tie, the matter should be settled by the Chair of the Nominating Committee drawing straws.

Major Duties of Chair:

Notifies candidates of the results of the election before the annual meeting.
Prepares a written report on the results of the election to the NEA Executive Board at the Spring meeting.
Provides election results to the membership at the annual meeting. The actual vote totals for any office shall not be announced, either to the Board or to the membership, but this information should be included in the copy of the report sent to the NEA archives.
Generates lists from the names of write-in candidates on the ballots and gives them to the incoming president who will later give them to the chair of the Nominating Committee for the next election.