New England Archivists - Program Committee

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Guidelines for Payment of Honoraria to Program Speakers

Revised Jan. 2000.
Approved Jan. 2000.
Approved May 2005.

Because the Executive Board feels that the membership would benefit from the expertise or perspectives of diverse individuals, it has approved payment of honoraria to all outside speakers at NEA meetings.

An outside speaker is not an individual member of NEA and not an archivist living or working in New England.
The Executive Board will approve payment of an honorarium to an outside speaker for speakers recommended by the Program Committee. Outside speakers should meet the following criteria and the amount expended per meeting should not exceed $1500. Amounts must be brought to the Board for approval two meetings prior to the program meeting.

Criteria for selecting outside speakers:

a. The speaker's expertise in a given topic or the nature of the subject matter of the presentation.
b. The unavailability of an NEA member with the same level of expertise or who could address the same subject matter.
c. The nature of the session.
d. The number of outside speakers on the program and the number who have been on previous programs.

Honoraria amounts should be reviewed routinely by the Board.
- Any amount up to $200 may be offered for session speakers
- Any amount up to $500 may be offered for keynote speakers
All outside speakers will be notified of the availability of honoraria.
The Board will approve the amount when approving the meeting budget.
The Program Committee must inform the Local Arrangements Committee of the costs for the outside speakers. These costs will be added to the costs for the meeting.
Outside speakers will be asked to register (but not pay) and will be sent a form letter outlining their responsibilities.
An NEA member lapsed for three years or more is considered an outside speaker.
NEA does not pay speakers' travel, room or meal expenses except in extraordinary circumstances approved by the Board.