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NHPRC Electronic Records Archivist, Mount Holyoke College


Start Date: January 1, 2011

Term: 12 month temporary position, 37.5 hours per week + full benefits

The Library, Information and Technology Services (LITS) Division at Mount Holyoke College is committed to providing integrated information and technology services and resources that enable students, faculty, and staff to creatively and productively advance the College?s academic, administrative, and co- curricular goals.

Reporting to the Director of Archives and Special Collections, the NHPRC Electronic Records Archivist supports the Director of Archives and Special Collections in the redesign and Deployment of new approaches, policies, procedures, and guidelines for electronic records preservation, as part of a National Historical Publications and Records Commission (NHPRC) Start Up Electronic Records Grant. Building on policies and procedures for paper records, the Electronic Records Archivist researches and establishes best practices for the ingest, processing, storage and description of a select group of electronic records, identified in the grant.

Characteristic Duties and Responsibilities:

Assists the Director of Archives and Special Collections in identifying, planning, and implementing the best solutions for Mount Holyoke in the development of policies and procedures for the ingest, arrangement and descriptions, preservation and access to campus electronic records.

Designs, develops, and implements in-house workflows and methods for archiving electronic records.

Maintains awareness of metadata associated with electronic records and the digital preservation field. Establishes metadata requirements for archival electronic records, preserved in a campus-wide digital asset management system.

Keeps abreast of new trends, tools, opportunities, and campus needs as they intersect with archival and electronic records management and digital asset management.

Contributes to a continuous process of assessment to ensure Archives and Special Collections are developing workflows that are sustainable.

Ensures compliance with professional and technology standards, license and regulatory requirements, and MHC standards, policies, and procedures.

Develops strong working, collaborative partnerships within LITS, with the College community, Five Colleges, and others to proactively identify, recommend, facilitate, and implement appropriate and effective policies, services, resources, support, and procedures that improve the ability of the College community to accomplish its teaching, learning, research, and administrative goals.

Performs related duties as assigned.


ALA-accredited Master's Degree in Library and Information Science with an emphasis in archives or records management; or Master's Degree in Archival Administration; or Master's Degree in relevant field with CRM (Certified Records Manager).

Evidence of experience in the archival profession, two years experience preferred.

Strong knowledge of archiving electronic records principles and practices. Experience preferred.

Demonstrated experience in developing or supporting use of records schedules and file classification plans.

Expertise in metadata creation, migration, and preservation. Experience with digital asset management systems.

Excellent interpersonal skills. Superior problem-solving ability.

Creativity, with a passion for supporting a collaborative work environment. Demonstrated ability to work effectively with a diverse group of faculty, students, administrators, staff, and others.

Flexibility to accept, manage and incorporate change and the ability to manage multiple tasks and priorities simultaneously and effectively in a fast- paced environment.

Excellent oral and written communication, organization, and problem-solving skills and the ability to work independently with minimal supervision. Strong technical writing skills.

Ability to travel as needed to participate in consortia and professional meetings and events.

Enthusiastic service orientation with sensitivity to the needs of users at all skill levels; the ability to convey technical information to a non-technical audience is essential.

The physical demands of the position include visual ability to read computer screens and printed materials.

To Apply:

he complete job description and application is available at: