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Librarian for Special & Archival Collections at the Phillips Memorial Library, Providence College

PROVIDENCE COLLEGE POSITION DESCRIPTION:

TITLE: Librarian for Special & Archival Collections
DATE: 12/3/07

GRADE: 21 FLSA STATUS: Exempt
DEPARTMENT: Library

SUPERVISOR: Director of the Library
HOURS: 8:30 a.m.-4:30 p.m. (Monday-Friday)

OVERVIEW:

Manage all aspects of the College's special and archival collections housed in the Phillips Memorial Library and on the web as integral components of the overall collections.

ESSENTIAL DUTIES:

1. Create, maintain and provide access to Special Collections already in the library; take appropriate steps to acquire additional collections as opportunities arise, including entrepreneurial and grant-based opportunities; create finding aids in all media to provide optimal and appropriate access to Collections; and train staff to better acquire, maintain and provide access of all sorts to Collections in all media. (20%)

2. Create, maintain, and provide access to Archival Collections in the library; take appropriate steps to seek and acquire additional Archival Collections as opportunities arise, cooperating with appropriate College offices in regard to materials and files appropriate to the Archives; create finding aids in all media to provide optimal appropriate access to Archival Collections; and train staff to better acquire, maintain and provide multi-faceted access to Archival Collections in all media. (20%)

3. Select and prioritize collections and items to be placed into digital format in library collections, the Digital Commons, or other locations; remain current in appropriate resources (hardware, software, procedures, and processes) for effective digitization of special and archival collections, including local, HELIN, state, regional, national, and internal opportunities, organizations and training; ensure that staff are appropriately and effectively trained and that they develop toward competency to properly process the collections into digital format and make them optimally accessible; remain current in copyright, intellectual property, private, confidentiality and security laws/rules/regulations/guidelines and issues in order to ensure optimally accessible and safe use of special and archival collections; remain current in the use of digitization for conservation and preservation of these collections. (15%)

4. Create and manage Web pages for the special and archival collections; ensure that staff are adequately trained to assist in the creation and management of Web pages; administer ongoing formative and periodical summative assessment of the pages' usability, the content's usefulness, and patron use; and contribute to HELIN and regional Web-based special and archival collections projects, e.g., RIAMCO. (15%)

5. Create multi-faceted, multi-media research materials for various levels of patrons, in electronic format on the library's Web pages wherever possible; create and hold instructional sessions to teach other library staff (professional, support, and student) how to provide effective research education and assistance; and administer assessment of research education and assistance activities and monitor usage. (15%)

6. Provide staff with clear position descriptions, which guide and optimize staff work and productivity to meet area and library-wide goals and objectives; provide staff with explicit evaluative data provided orally and in writing; and make manifest the area's productivity both quantitatively and qualitatively, in oral and written reports provided to the director and to colleagues in the library and beyond. (15%)

MARGINAL DUTIES:

1. Perform all other duties as may be required.

EDUCATION AND EXPERIENCE REQUIRED:

* An ALA-accredited Master's degree in LIS or equivalent education in a related field (e.g., history)
* Demonstrated ability in special and archival collections based on education, vocational and/or avocational activities
* Demonstrated ability to develop research materials which provide effective access to collections, especially in electronic/digital formats
* Demonstrated technology savvy and relative expertise in appropriate technology hardware and software
* Demonstrated ability to communicate effectively orally and in writing
* Study and/or work in a special and archival collections environment preferably in higher education
* Demonstrated productive activity in digitization of materials
* Demonstrated productive activity in the creation and/or maintenanceof Web-based collections

PHYSICAL CHARACTERISTICS:

* Sitting in a normal seated position for extended periods of time
* Reaching by extending hand(s) or arm(s) in any direction
* Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
* Communication skills using the spoken word
* Ability to see within normal parameters
* Ability to hear within normal range
* Ability to move about

To Apply:

Interested applicants are encouraged to send electronically a letter of interest and resume to:
Maureen A. Whalen
Executive Assistant to the Library Director
Phillips Memorial Library
Providence College
Providence, RI 02918
mwhalen@providence.edu
Review of applications will begin immediately.

DISCLAIMER:

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.