NEA taking the past into the future

STUDENT WRITING PRIZE

The Student Writing Prize is given annually by the New England Archivists Newsletter Committee to a student member to recognize their achievement in archival writing. The winning work will be published in the NEA Newsletter and the author will receive one free year of membership in NEA.

Completed applications are due by the first Wednesday in May. Applications are reviewed and the recipient chosen by the Student Writing Prize Committee for publication in the July issue of the Newsletter.

How to Apply

Applicant Eligibility
This award is open to student NEA members in good standing; the membership status of applicants will be verified by the Membership Secretary. Individual and institutional members are not eligible to apply.

Applicants may only submit one work to be considered per award cycle.

Elected board members are not eligible for the award during their terms in office and for one year after they leave the board.

Members of the Student Writing Prize Committee are not eligible for the award during the application cycle in which they serve.

Application Submission
The application period begins in April, and completed applications are due by the first Wednesday in May. Each applicant is permitted to submit only one work per award cycle; however, applicants may apply for other awards in the same award cycle.

Submit complete applications to RepAtLarge@newenglandarchivists.org with “Student Writing Prize Application” in the subject line.

Complete nominations will consist of:

  • A cover sheet including
    • Applicant's name
    • Applicant’s address
    • Applicant’s academic affiliation
    • Applicant’s valid student email address
    • Applicant’s telephone number
    • Date of application
    • Applicant’s signature
  • A previously unpublished and original written piece that advances scholarship in archives or records management (work originally submitted as part of graduate coursework is accepted)

Incomplete nominations will not be considered.


Application Review and Recipient Selection
One applicant can receive the Prize each award cycle. Submissions will be judged on originality, clarity of ideas, grace of expression, and relevancy to the archival profession.

A simple majority vote of the Student Writing Prize Committee will determine the recipients. Votes are submitted by Committee members privately to the Committee Chair, who compiles them and provides the Committee with the results. In the case of a tie, the President will cast the deciding vote.

If the Committee does not select a recipient from the applicants, or in the absence of applications, the Prize will not be awarded.

Applications for the Student Writing Prize will be considered independently from any other applications submitted by the same applicant(s) to other NEA awards during the same award cycle.


Free NEA Membership Distribution
Upon announcement of the winner by the Student Writing Prize Committee to the Executive Board, the Membership Secretary processes the winner’s free membership year, which extends their membership for one year beyond their current membership expiration date.


Procedures

Student Writing Prize Committee
Applications are reviewed and recipients are chosen by the Student Writing Prize Committee, which is appointed by the Executive Board annually prior to the start of the application period*. The Committee is made up of:

  • the four (4) members of the Newsletter Committee (one serves as Chair)
  • optionally, one (1) member in good standing of the Roundtable for Early Professionals and Students (selected by the Committee Chair)

*If no member of the Roundtable is chosen to serve on the Student Writing Prize Committee, no appointment by the Executive Board is necessary, and the Newsletter Committee serves as the Student Writing Prize Committee.

In selecting the members of the Committee, the Chair should strive to create a committee that is diverse and inclusive, reflecting a range of tenure in the profession and NEA, geographical representation, gender, and professional practice.

Committee Files
Student Writing Prize Committee files, including applications, are stored on NEA’s content management system and managed in accordance with the NEA Record Schedule.

Timeline

  • By March 1st, Communications Committee begins advertising the award.
  • If requested by Newsletter Committee, by March 10th Communications Committee solicits student volunteers from the Roundtable for Early Professionals and Students to serve on Student Writing Prize Committee.
    • By March 20th, Student Writing Prize Committee Chair submits Roundtable member selection to Roundtable leadership to verify member standing.
    • Upon verification of member standing, Student Writing Prize Committee Chair submits final Committee membership to Board for approval.
    • By April 1st, Board approves Committee membership.
  • By April 1st, Communications Committee begins advertising that the application period for the award is open.
  • By the first Wednesday in May, all completed applications must be submitted to Student Writing Prize Committee Chair.
  • Within 14 days of submission deadline, Student Writing Prize Committee Chair announces recipient to Board and alerts applicants of decisions.
  • Membership Secretary processes winner’s free membership year.
  • At discretion of Board, Communications Committee handles announcements and press releases.
  • Within fourteen days of the submission deadline, Committee Chair announces recipient to Board and alerts applicants of decision. Committee Chair seeks permission from winner to acknowledge their receipt of the award publicly in print and at the Awards Ceremony at the Spring Meeting. Committee Chair provides award amount and recipient details to Treasurer.
  • Winning piece is published in July Newsletter.
  • An official announcement of the winner will appear on the NEA website.
  • The Student Writing Prize Committee Chair acknowledges the winner at the Award Ceremony at the following Spring Meeting.

Updated 8/6/2015

Questions? Feedback? Contact the Representatives-at-Large at RepAtLarge@newenglandarchivists.org.

 

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