honoraria and reimbursement policy

Throughout the year NEA offers a variety of educational offerings, from the Spring and Fall Meetings to workshops and webinars. As a token of appreciation for participation, NEA provides honoraria and travel and lodging reimbursements to plenary speakers and workshop instructors[1].

NEA will offer a plenary speaker up to $750 as an honorarium and up to $250 to defray travel and lodging costs. Workshop instructors are offered $500 as an honorarium for a full-day workshop, $250 as an honorarium for a half-day workshop, and up to $175 to defray travel costs.  Reimbursable travel and lodging expenses include hotel, car rentals, public transportation, airfare, parking, taxi/Uber/Lyft, tolls, and either gas or mileage at the IRS standard rate. NEA does not reimburse for meals or hotel incidentals.  All receipts must be submitted to the Program Committee Chair or Treasurer promptly after the meeting or workshop in order to receive reimbursement.

Projected amounts requested for honoraria, travel, and lodging reimbursements are submitted as part of the meeting or annual budgets which are approved by executive board vote.

[1] Session speakers (NEA members, non NEA members, and students) do not receive honoraria.

Meetings:

• The amount given to a single plenary speaker cannot exceed $1,000.
• • For a Spring Meeting, the Program Committee can choose to have one plenary speaker per day and offer each speaker an honorarium (up to $750) and travel and lodging reimbursement (up to $250), the total cost of which cannot exceed $2,000 per meeting, or $1,000 for each plenary speaker.
  • For a Fall Meeting, the Program Committee can choose to have one or more plenary speakers who may share the honorarium (up to $750) and travel and lodging reimbursement (up to $250), the total cost of which cannot exceed $1,000.
• Should the nature of the meeting or the desired complement of speakers differ from the policy guidelines outlined above, exceptions may be made with approval of the Board at the time the meeting budget is approved.

 Workshops:

• The amount given to a single workshop instructor cannot exceed $675.
• For a full-day workshop, the Education Committee can choose to have one or multiple instructors and offer an honorarium (up to $500) to be shared by the instructors and travel and lodging reimbursement (up to $175 per instructor), the total cost of which cannot exceed $675 per instructor.
• For a half-day workshop, the Education Committee can choose to have one or multiple instructors and offer an honorarium (up to $250) to be shared by the instructors and travel and lodging reimbursement (up to $175 per instructor), the total cost of which cannot exceed $425 per instructor.
• Should the nature of the workshop or complement of instructors differ from the policy guidelines outlined above, exceptions may be made with approval of the Board at the time the event is approved.

Honorarium amounts are reviewed routinely by the Executive Board. 

Questions? Feedback? Don’t hesitate to contact NEA’s Treasurer at treasurer@newenglandarchivists.org.

[1] Session speakers (NEA members, non NEA members, and students) do not receive honoraria.

For a complete list of policies and procedures that have been voted on by the Executive Board, as well as those that the Board has agreed to by consensus (as a “Sense of the Board”) please contact the NEA Secretary.

Our most commonly referred to policies and procedures may be found by clicking the links below.

Board procedures
By-Laws
Code of Conduct
Financial Information
Minutes (board and business)
Organizational Chart
Privacy Policy
Records schedule and finding aid at UConn (how to donate materials)
Registration Policy

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